Hiring Now: Research Portfolio Coordinator #JR16400

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate. Please note, this position is for maternity leave coverage.


Work Performed

The Research Portfolio Coordinator will conduct a wide range of responsibilities in coordinating the research within the research portfolio, including:

  • Facilitating overall research projects and participating in research project design, developing work plans, setting priorities, timelines and goals. Managing and leading multiple clinical research projects with conflicting timelines, priorities and deadlines.
  • Developing knowledge base across portfolio of projects and suggesting efficiencies, improvements and innovations within and between projects.
  • Completing national and provincial grant applications to government, foundation, and other health organizations. Exploring and pursuing opportunities for grant funding and other avenues of research funding.
  • Facilitating the process of collaborative research agreements.
  • Providing authoritative information to project leads and staff on research administration matters to ensure DigEM complies with university, faculty and external funding agency policies, protocols and practices.
  • Facilitating the appropriate research and operational approvals for projects (ex. UBC clinical research ethics applications, operational approvals, privacy impact assessments and security threat risk assessments).
  • Liaising with Finance, HR, and ORS to maintain appropriate audit trails.
  • Preparing budgets and forecasting resource requirement. Distributing personnel across office priorities and within project duties.
  • Preparing cost estimates and budgets for projects and portfolio; manages project and portfolio budgets, oversees and approves expenditures, prepares forecasts for resource requirement.
  • Applying diverse research skills and knowledge in project activities (i.e., research design, methodological expertise, interviewing, facilitating focus groups, managing datasets).
  • Designing evaluation and research frameworks; developing, reviewing and editing research protocols;
  • Overseeing data collection, organization, and analysis. Making decisions regarding the research review process to direct project(s) within the portfolio.
  • Liaising with Principal Investigators, Co-investigators as well as project committees and stakeholders. Acts as delegate for Principal Investigator as required.
  • Planning, managing, and handling communications for research projects.
  • Chairing meetings with Principal Investigator, Co-investigators and Steering and/or Advisory Committees to aid in project direction and development.
  • Chairing meetings with internal and external project teams and updates Principal Investigator, Co-investigators and collaborators on progress.
  • Supervising staff, such as research assistants, and other operational personnel;
  • Providing direction, guidance and on the job training for research assistants, students, volunteers, and other personnel as required;
  • Preparing clinical research ethics applications; ensuring ethical standards of research are upheld.
  • Ensuring requirements of granting and funding agencies are upheld and reports are submitted on a timely basis.
  • Organizing and leading research team meetings, and various project and stakeholder meetings
  • Conducting advanced data analysis and interpreting findings
  • Preparing research reports and other public documents related to research projects for government and nongovernmental agencies involved in decision making and health policy in areas related to research portfolio.
  • Identifying, developing, and implementing dissemination strategies for research results
  • Preparing presentations for scientific, professional, and lay meetings.
  • Summarizing results and writing papers for publication
  • Identifying staffing needs, draft job descriptions, participate in interviews, make hiring recommendations
  • Initiating, designing and developing a system for project reports and records, including maintaining accurate financial records
  • As a member of a  matrix  oriented research unit, is responsible for participating in as well as overseeing program delivery as required;
  • As part of the senior management/leadership team plans strategic goals and direction for the office; strategizes activities, human resources, and priorities; and develops strategic research plans.
  • Other duties as required.

Minimum Qualifications


For research work, a post-graduate degree or equivalent professional designation with a minimum of four years of related experience, or an equivalent combination of education and experience. Otherwise, an undergraduate degree in a relevant discipline is required with a minimum of six years of related experience, or an equivalent combination of education and experience.

– Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
– Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications


Education: Master’s degree preferred.
Experience: Experience in executing research projects within a clinical context (ex. emergency department/ hospital setting). Experience with both qualitative and quantitative research methodologies. Experience with research coordination, research administration, communications, project management, budget monitoring and use of related software/ platforms (ex. Clinical Trial Management System). Experience managing, training, and supervising staff.


Knowledge, Skills, & Abilities:

  • Ability to effectively manage multiple tasks and priorities.
  • Ability to communicate effectively verbally and in writing.
  • Ability to work effectively independently and in a team environment.
  • Ability to initiate, manage and conduct research projects with multiple stakeholders.
  • Ability to prioritize and work effectively under pressure to meet deadlines.
  • Ability to work with inter-institutional and/or inter-disciplinary teams.
  • Ability to exercise sound judgment. Ability to exercise initiative, diplomacy, tact and discretion.
  • Ability to analyze problems, identify key information and issues, and effectively resolve.
  • Ability to identify, obtain, and effectively manage organizational resources.
  • Ability to work independently with minimal supervision.

To apply: